what is a payroll agreement?

A payroll agreement is a 'contract' between two companies in which agreements are set about the legal employment status of employees. This concerns employees who have been selected by the client, but are Randstad's responsibility for legal employment status and associated risks. The agreement also discusses which selected product forms are best suited for your company and which arrangements are involved. Want to know more? Get in touch with our advisors!

what does payroll mean?

Payrolling means recruiting your own employees without taking care of contracts, administration and other employer obligations. It actually brings numerous advantages for employers. Recruit, select, and guide your own employees, we take care of the rest. Want to know more? Get in touch with our advisors!

how does payrolling work?

When working with a payroll construction, you outsource the legal responsibility you have as an employer. This means you are in charge of recruiting, selecting and guiding the new employees, but you don't carry these risks. You also don't have to do the payroll administration, we take over those tasks for you. The portal process is as follows: you register the employee with us through the online portal - this only takes 2 minutes; from this point, we take over your tasks; we contact the employee and within 24 hours they can start working. This way we take care of everything for you! Want to know more? Get in touch with our advisors!

what is the added value of payroll?

We offer numerous advantages for you and your company through payrolling: ease - we take care of personnel administration and absenteeism guidance; outsourcing risks - you outsource your employership to us, so you no longer have to deal with legal risks such as illness or disability; clarity - your personnel costs are set in advance and we will arrange the payroll administration for you. This way you will never be faced with any surprises; flexibility - need extra employees as soon as possible? With payroll you are flexible, making sure your workforce always suits the situation; satisfied employees - payroll employees receive the same employment conditions as permanent employees. Want to know more? Get in touch with our advisors!

what are the costs of payrolling?

Since the 'balanced labor market act' was introduced in 2020, payroll companies are obligated to follow the client's collective labor agreement. This gives payroll employees the same rights and rewards as permanent employees. In addition, this means the costs of payrolling are dependent on the employment conditions. When working with Randstad for payrolling, depending on the selected product, the conversion factor can start at 1.77. We are happy to get in touch with you to give more information on the costs for your specific situation. Example calculation 'regular payroll employees': employee's gross hourly wage: €11,- conversion factor: 1.7437 costs paid for employee: €11,- x 1.7437 = €19,18 per hour worked, ex. VAT Example calculation 'AOW workers': AOW pension = a basic state pension provided by the Dutch government to people who have reached the pension age employee's gross hourly wage: €11,- conversion factor: 1.3019 costs paid for employee: €11,- x 1.3019 = €14,32 per hour worked, ex. VAT > get a price quote from our team > get in touch with our advisors and ask all your questions

do I need to have an entity in The Netherlands to payroll?

No! If you, as an employer, have recruited employees who you want to deploy from The Netherlands, we can help you! Randstad takes over the legal employership of these employees. That's why it's not necessary to have an entity in The Netherlands. Since Randstad Payroll Solutions has also been a recognized reference at the IND* for years, we are able to pay residents of the European Union and abroad. Invoicing abroad is also no problem, as long as we have approval from your legal and risk department. *IND = Immigration and Naturalization Service Want to know more? Get in touch with our advisors!

what is the difference between payrolling and candidates on assignment?

When working with candidates on assignment, you work with temporary employees and we recruit those employees for you. When working with payrolling, you are in charge of your employees, but we take care of the administrative tasks and payroll administration for you. Want to know more about the difference? Get in touch with our advisors!

what is the difference between secondment and payrolling?

The difference between secondment and payrolling is in the agreement. In both cases, there is a legal employer, Randstad, and a client. When you work with secondment, a client calls on Randstad to find suitable employees for an assignment with a fixed term. When this assignment has been completed, the employee will return to Randstad. With payrolling, exclusivity applies to the client that recruited the employee. Randstad follows the term as discussed by the client and employee and when this contract expires, the employee's contract with Randstad will expire as well. Want to know more? Get in touch with our advisors!

can I payroll AOW workers, highly skilled migrants and interns?

Yes. You can payroll your AOW workers*, highly skilled migrants and interns. We charge lower rates for these employees. Want to know more? Fill in this contact form , or call us on 020 398 90 30 . Read more about payrolling highly skilled migrants here ! *AOW pension = a basic state pension provided by the Dutch government to people who have reached the pension age *AOW workers = the people receiving this pension

is randstad a recognized reference at the IND?

Yes, Randstad has been a recognized reference at IND* for years. Your highly skilled migrants can be payrolled with Randstad. In addition, we can facilitate special conditions such as the 30% percent ruling and even take over the complete application. *IND = Immigration and Naturalization Service Want to know more? Get in touch with our advisors!

what does payrolling mean for my employees?

Your employees are in good hands! We always pay all employees on time and in accordance with your collective labor agreement. In addition, we also offer numerous extras. When working with us, employees have access to our online My Randstad portal. Here they can find their pay slips and declarations. All employees can also follow free additional courses and trainings. Want to know more? Get in touch with our advisors!

what happens when an employee is ill?

When an employee of Randstad Payroll Solutions becomes ill, we (Randstad) are always responsible for the 'Gatekeeper Improvement Act'. We are the employer on paper and support and guide the employee during this illness. We are also responsible for a succesful reintegration. Of course, all of this happens in contact and consultation with you as our client. As a client, you can choose whether you want to insure your healthcare costs through Randstad or whether you want to bear this risk yourself. Want to know more? Get in touch with our advisors!

is payrolling wage labor?

Yes, as a payroll employee you are employed by the payroll organisation. When working with us, Randstad Payroll Solutions will be that organisation. The payroll organisation has made agreements with your employer regarding the hirer obligation, takeover of employees and the term of the contracts. For payroll employees, the fixed-term employment contracts, as mentioned in the collective labor agreement of the client, are applied. The client and the employee make binding agreements about the duration of the assignment. Randstad follows the agreements made and will facilitate this. Want to know more? Get in touch with our advisors!

Payroll: what is it and how does it work? | Payrolling

frequently asked questions

get in touch!

what does payrolling mean?

Payrolling means that you as an employer are in charge of selecting your own personnel, recruit and guide them, but the risks and legal obligations that come with it are outsourced. In other words, your employees are under contract with a payrolling company and this party arranges all administrative, financial and legal matters regarding your personnel.

Together with Randstad, it is easy to set up a payroll structure. Meaning we make sure everything is taken care of for you and your employees! We will take over the legal employership. This will prevent risks and worries about:

continued payment in the event of an employee's illness;
providing paychecks;
processing reports of illness and recovery;
pay payroll taxes.

So, you no longer have to worry about the employment contract, the payroll administration, or guidance in case of absenteeism due to illness. You can fully focus on your own work. Thats what we call being smart while hiring employees!

see how payrolling works

our different services.

a service fit for your company, custom made. You decide! Want to know more? Get in touch!

payroll digital

accessible always and everywhere;
everything in one clear portal;
control in your hands;
simple and accessible;
lightning-fast support.

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payroll work perspective

personal onboarding and offboarding;
complete HR conversation cycle;
active absenteeism prevention;
employee-centered work perspective;
all-in-one digital portal.

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payroll hr-advice

regional point of contact;
valuable quarterly reviews;
access to labor market portal;
insights through REBR;
cost control and efficient management;
pool discussions and HR advice.

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payroll complete

payroll digital;
payroll workperspective;
payroll hr-advice;
everything together in one service.

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what is payrolling at randstad?

Want to know more about how payroll works at Randstad? Our payroll structures are very simple. We have three different service options that can be tailored to your organization. We call this modular pluses. The best of all services customized for you.